Academic Centre Administrator
Cochin, Calicut
Position Overview: We are seeking a highly organized and detail-oriented individual to join our educational institution as an Academic Center Administrator. As the Academic Center Administrator, you will play a vital role in overseeing the administrative operations of our academic center. You will be responsible for managing various administrative tasks, coordinating activities, and providing support to faculty, staff, and students. This position requires excellent communication skills, strong organizational abilities, and a proactive approach to problem-solving.
Responsibilities:
- Administrative Management:
- Oversee the day-to-day administrative operations of the academic center, ensuring smooth functioning and adherence to established policies and procedures.
- Develop and implement administrative systems, processes, and guidelines to enhance efficiency and effectiveness.
- Manage records, databases, and documentation related to academic programs, faculty, students, and other stakeholders.
- Faculty and Staff Support:
- Serve as the primary point of contact and provide support to faculty and staff members regarding administrative needs, including scheduling, travel arrangements, and procurement.
- Assist in the recruitment and onboarding process for new faculty and staff, including preparing offer letters, coordinating orientations, and maintaining personnel records.
- Coordinate faculty evaluations, performance reviews, and professional development opportunities.
- Student Services:
- Collaborate with academic advisors to support student enrollment, registration, and course scheduling processes.
- Assist students with inquiries, providing information about academic programs, courses, and graduation requirements.
- Coordinate student events, workshops, and academic conferences, ensuring smooth logistics and timely communication.
- Budget and Resource Management:
- Assist in the development and monitoring of the academic center’s budget, including tracking expenditures, preparing financial reports, and recommending adjustments as needed.
- Coordinate procurement processes, maintain inventory, and ensure the availability of necessary resources, equipment, and supplies.
- Liaise with vendors, negotiate contracts, and ensure compliance with procurement policies and procedures.
- Communication and Stakeholder Relations:
- Facilitate effective communication between the academic center and various stakeholders, including faculty, staff, students, other departments, and external partners.
- Manage the center’s website content, social media presence, and other communication platforms to promote events, programs, and achievements.
- Assist in the organization and documentation of meetings, including preparing agendas, taking minutes, and following up on action items.
Qualifications:
- Bachelor’s degree in a relevant field (e.g., business administration, education, or related discipline). A master’s degree is a plus.
- Proven experience in administrative roles within an educational or academic setting.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in using office productivity software (e.g., Microsoft Office Suite, Google Workspace).
- Knowledge of academic policies and procedures is highly desirable.
- Familiarity with budget management and procurement processes.
- Ability to work collaboratively in a team environment.
- Attention to detail and commitment to maintaining confidentiality.
- Flexibility and adaptability to work in a dynamic and fast-paced environment.
We offer a competitive salary and benefits package, along with opportunities for professional development and growth within our institution. If you have a passion for academic administration and a dedication to supporting educational excellence, we encourage you to apply for the position of Academic Center Administrator.
